Apply: Office Admin & Production Assistant

Thank you for taking the time to check this out. This page should contain everything you need to know about the position and how to apply (please follow instructions carefully).

What will you do?

Our office admin & production assistant is the backbone of EMMA. They are responsible for the smooth and efficient operation of the office environment. Their duties encompass a wide range of tasks, including administrative support, record-keeping, studio management and communications. Occasionally would assist Production Team on their outdoor shoots.

You will:
– Assist with bookkeeping and budgeting: Managing expenses, tracking invoices, and assisting with financial tasks.
– Managing office supplies: Ordering and maintaining inventory of necessary supplies.
– Maintaining office equipment: Ensuring equipment is in good working order and arranging for repairs when needed.
– Answering phone calls, emails, and correspondence: Handling general inquiries and directing them appropriately.
– Organizing and maintaining files: Managing both physical and digital records, including documents, reports, and correspondence.
– Overseeing office maintenance: Ensuring the office is clean, organized, and well-maintained.
– Assisting in monthly outdoor shoots; pre, during and post shoot preps.

This is a full time, office based , female position.

Are you the right fit?

You’re potentially a great fit if you are:

  • Fluent in English with excellent writing skills.
  • Patient, have a positive attitude and are detail and customer-oriented.
  • Care about leaving a good impression, not just “getting the job done”.
  • Able to follow our internal guidelines and instructions carefully.
  • Energetic, highly organized and can multitask.
  • Always willing to learn.

Why work for EMMA?

  • A unique experience in an all women entrepreneurial environment.
  • Great exposure to the ecommerce sector with an established brand.
  • An unparalleled person and professional growth opportunity as out longer-term objective is to train the next generation of leaders.

How to apply?

Please fill in the application below and follow the instructions carefully. We will not accept emails with CVs. You must follow the application instructions below to be considered.

Please note that due to limited resources and the high volume of applications, we’re only able to respond back to accepted candidates.

Note 2: Be careful of using ChatGPT to answer questions below. All answers will be carefully reviewed and deep-dive follow up questions on all your answers may be asked during interviews.

Note 3: For extra safety in case of internet problems or technical errors with this page, you can save your answers to the application in a separate word/google doc then copy paste here and submit.

    Section 1: About You





    Tell us about yourself in 300 characters or less.

    What's your university graduation year?

    When can you start working for us? (from the date you submitted the application)

    Where do you currently live?

    Section 2: About the Role


    As an Office Admin & Production Assistant, which of your daily tasks at EMMA do you have experience in and what kind of challenges/problems will you typically face? Answer in 300 characters or less.

    Do you have previous administrative assistant experience? (optional). If yes, please explain what you did in the role, the name of the entities you worked for and the durations in 4 sentences or less.

    Have you attended any trainings/internships or been part of student activities during college? (optional) If yes, please tell us the name of the entities, what you did and what you learned.

    Do you have a car?

    Do you have access to a computer?

    What's your expected fair salary for this full-time position?

    Anything else you want to add? (optional)

    Section 3: Intro Voice Note


    VERY IMPORTANT: To complete your application, you must DM a 1-min voice note in English briefly introducing yourself and why you want to work with us to our instagram recruiter profile instagram.com/career.emma (@career.emma, NOT our main account) + also send the SAME email address you have used on this application as a DM text message with the voice note + the word "Office Admin & Production Assistant " to the IG profile.
    Your application will be considered incomplete and will not be considered if this step is not completed.